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LPCA Constitution

This version was last amended November, 2013. The Constitution was recently amended at the September, 2014 LPCA Biennial Convention. Please stay tuned for the updated version, which will appear here once changes have been made.
Preamble

 

The Liberal Party of Canada in Alberta is committed to the view that the dignity of each individual person is the cardinal principle of democratic society and the primary purpose of all political organization and activity in such a society.

 

The Liberal Party of Canada in Alberta is dedicated to the principles that have historically sustained the Party: individual freedom, responsibility and human dignity in the framework of a just society, and political freedom in the framework of meaningful participation by all persons.

 

The Liberal Party of Canada in Alberta is bound by the Constitution of Canada, including the Canadian Charter of Rights and Freedoms, and the Liberal Party of Canada Constitution, and is committed to the pursuit of equality of opportunity for all persons, to the enhancement of our unique and diverse cultural community, to the recognition that English and French are official languages of Canada, and to the preservation of the Canadian identity in a global society.

 

In accordance with this philosophy, the Liberal Party of Canada in Alberta subscribes to the fundamental rights and freedoms of persons under the rule of law and commits itself to the protection of these essential values and their constant adaption to the changing needs of modern Canadian and Alberta society.

 

The Liberal Party of Canada in Alberta recognizes that human dignity in a democratic system requires that all citizens have access to full information concerning the policies and leadership of the Party; the opportunity to participate in open and public assessment of such means, and such modification of policies and leadership as they deem desirable to promote the political, economic, social, cultural and general well-being of Canadians.

 

To realize this objective, the Liberal Party of Canada in Alberta strives to provide a flexible and democratic structure whereby all Albertans can obtain such information, participate in such assessment and work for such reform through open communication, free dialogue and participatory action both electoral and non-electoral.

 

The Liberal Party of Canada in Alberta is committed to the principle that fairness and equity will apply in all matters within the Party and with other political parties; to respect the dignity and worth of all people; to the free exchange of ideas among party members and among Canadians; to the full and equitable participation of all members; to respect the laws of Alberta and of Canada; and to fairness in electoral competition.

 

This Constitution sets forth the institutions, systems and procedures by which the Liberal Party of Canada in Alberta, in cooperation with the Liberal Party of Canada, works to implement ideas on behalf of its members.

 

 

ARTICLE 1 – INTERPRETATION

 

Definitions 

1.1   In this Constitution:

(a)    “Constitution” means the Constitution of the Party;

(b)   “Chief  Office”  means  the  administrative  office  of  the  Party  established  by Article 2.5;

(c)    “Commissions” means  the  Commissions  recognized  in  accordance  with  the Constitution;

(d)   “Electoral District” means the electoral district in respect of which an Electoral District Association is certified under the Canada Elections Act;

(e)   “Electoral District Association” means an association certified by the Leader of the Liberal Party of Canada as an Electoral District Association under the Canada Elections Act;

(f)     “Governing Council” means the Governing Council defined by Article 5;

(g)    “Executive Committee” means the Executive Committee defined by Article 6;

(h)   “General  Meeting”  means  a  Biennial  General  Meeting,  Special  General Meeting, or a Policy Conference of the Party;

(i)      “Officers” means the officers designated in Article 4;

(j)     “Notice” to be provided to a member, delegate or associate member shall:

(i)      be sent by

(A)   Pre-paid ordinary mail,

(B)   by facsimile, or

(C)   e-mail or other form of addressable electronic communication;

(ii)    be sent to the latest address, facsimile number, or electronic address for such member or delegate as shown in the records of the LPCA; and

(iii)   be deemed to have been provided

(A)   with respect to prepaid regular mail on the day such notice was postmarked, and

(B)   with respect to a notice sent by facsimile or E-mail or other form of electronic  communication on  the  day it was  electronically dispatched.

(k)    “Party” means the Liberal Party of Canada in Alberta;

(l)      “Special Resolution” means a resolution passed

(i)      by a majority of the delegates present and voting at a General Meeting if notice of the proposed resolution has been provided to each delegate at least 30 days prior to the date of the General Meeting; or

(ii)    by two thirds of the delegates present and voting at a General Meeting if notice of the proposed resolution has not been sent in accordance with paragraph (i) provided the proposed resolution is given, in writing, to the chair of the General Meeting at least 24 hours prior to the call to order of the General Meeting;

(m) “Special Resolution of the Governing Council” means a resolution passed by two thirds of the members present and voting at a meeting of the Governing Council provided that notice of the proposed resolution is provided to each member of the Governing Council 14 days prior to the meeting,

(n)   “Associate  Member”  means  associate  member  of  an  Electoral  District Association as defined in the Constitution of the Liberal Party of Canada.

 

Interpretation of Constitution

1.2   This Constitution shall govern the affairs of the Liberal Party of Canada in Alberta and shall be interpreted in a large and liberal manner having regard to the purposes of the Party as set out in the preamble.

 

Conflicts

1.3   In the event of a conflict between this Constitution and the Constitution of the Liberal Party of Canada, the Constitution of the Liberal Party of Canada shall prevail.

ARTICLE 2 – NAME, OBJECTS, POWERS, AND CHIEF OFFICE

Name

2.1   The Party shall be known as the Liberal Party of Canada in Alberta.

 

Fundamental Purposes

2.2   The fundamental purposes of the Party shall be:

(a)    To participate in the public affairs of Canada by endorsing members of the Party as candidates for election to the Parliament of Canada and supporting their election;

(b)   To advocate and support liberal philosophies, principles and policies;

(c)    To promote membership in the Party;

(d)   To raise money to support the fundamental purposes of the Party;

(e)   To provide a forum for members of the Party to have their say and influence the policies and platform of the Party;

(f)     To ensure equitable representation of aboriginal peoples at all levels of the Party;

(g)    To seek to achieve a common ground of understanding among the people of different provinces and territories of Canada;

(h)   To organize the Party in all Electoral Districts of Alberta;

(i)      To provide assistance and leadership to Electoral District Associations established by this Constitution and to coordinate the efforts of all Federal Liberal organizations in the Province of Alberta.

(j)     To respect the principle of equal participation of men and women at all levels of the structure and operations of the Party to the greatest extent possible.

(k)    To do all of those things calculated to further the above stated objects.

 

Responsibilities              

2.3   The Party is responsible for:

(a)    Electoral District Support and election readiness and policy development in Alberta, for representing Alberta to the Liberal Party of Canada, and for implementing national programs and initiatives in Alberta;

(b)   Developing on an annual basis, in concert with the members of the Party, a strategic plan for Alberta that proposes activities in the areas of membership recruitment, finance and fundraising, policy development, Electoral District Association compliance, Electoral District Association organization and election readiness;

(c)    Administration of party elections (including national leadership votes and leadership endorsement ballots, candidate selection meetings, and delegate selection meetings); and

(d)   Communicating regularly with its members and with the public in Alberta in connection with the affairs of the Party.

 

Powers

2.4   To further its objects, the Party shall have the powers, generally, to do anything, which in its opinion, will advance, encourage, foster, or develop the objects of the Party.

 

Chief Office

2.5   The Chief Office of the Party shall be located at the City of Edmonton.

 

Cheques

2.6   All cheques drawn on the funds of the Party shall be signed by the Treasurer and counter-signed by the President or such other persons as may be named by the Governing Council.

 

Fiscal Year

2.7   The fiscal year of the Party shall be the calendar year.

ARTICLE 3 – MEMBERSHIP

 

Eligibility for Membership

3.1   Every member of the Liberal Party of Canada ordinarily resident in Alberta is a member of the Party. Any person who has attained the age of 14 years and who desires to support the Party and who wishes to be known as a Liberal shall be eligible for membership in the Party without discrimination based on race, nationality or ethnic origin, colour, religion, sex, sexual orientation, age, or mental or physical disability.

3.2   A member of the Party has the right to receive newsletters, information, membership services, and notices of General Meetings and other activities from the Party and their Electoral District Association and the Electoral District Association of which they are an associate member.

 

Idem

3.3   Subject to the provisions of this Constitution, a member of the Party has the right to:

(a)    Attend,  speak  and  vote  at  a  general  meeting  of  their  Electoral  District Association;

(b)   Be selected as a delegate or an alternate delegate to any convention or general meeting of the Liberal Party of Canada or the Party;

(c)    Be elected to any office of the Liberal Party of Canada or the Party;

(d)   Seek to be a candidate of the Liberal Party of Canada for election to the Parliament of Canada;

(e)   Subject to the relevant provisions of the constitution of their Electoral District Association, be elected to any office in their Electoral District Association or any office of the Electoral District Association of which they are an associate member;

(f)     Vote on the Leadership Vote and on the Leadership Endorsement Vote;

(g)    Appeal to the Permanent Appeals Committee of the Liberal Party of Canada subject to the relevant provisions of the Constitution of the Liberal Party of Canada;

(h)   Appeal pursuant to the relevant provisions of this Constitution;

(i)      Communicate with, and to receive available services from the Party.

 

Membership in Electoral District Association

3.4   A member of the Party is a member of the Electoral District Association in which the member ordinarily resides provided that a student attending a recognized educational institution in the Province of Alberta may elect to have a membership in the Electoral District Association in which the student resides while attending school, provided that the student may make only one such election in the calendar year.

 

Idem

3.5   In accordance with the provisions of the Constitution of the Liberal Party of Canada, a member may be an associate member of no more than one Electoral District Association in which the member does not reside.

3.6   No member may be a member of more than one Electoral District Association.

ARTICLE 4 – OFFICERS

 

Officers

4.1   The Officers of the Party shall consist of the:

(a)    President;

(b)   Immediate Past President;

(c)    Vice-President;

(d)   Vice-President, Policy;

(e)   Secretary;

(f)     Treasurer;

(g)    Vice President, Communications;

(h)   Vice President, Membership; and

(i)      Vice President, Finance. (2013-11-17)

 

Election of Officers

4.2   The Officers of the Party shall be members in good standing of the Party and shall be elected at the Biennial General Meeting. In the event that any Officer ceases to hold office, the Governing Council may appoint a person to hold such office until the next Biennial General Meeting of the Party.

 

Continuation in Office

4.3   The Officers shall continue in office until a successor is elected or appointed in accordance with this Constitution.

 

Responsibilities and Powers of Executive of the Party

4.4   (1) It is the responsibility of the Party Executive to –

(a) manage the affairs of the Party;

(b) manage the finances of the Party;

(c) promote the objectives of the Party;

(d) make administrative decisions in accordance with this Constitution, the  Bylaws and the policies of the Party and oversee their implementation;

(e) develop plans and administrative policies for the Party and present them to the Governing Council for approval;

(f) establish procedures for determining the sharing of revenues between the Party as a whole and the EDAs;

(g) appoint

(i) the Party Constitutional Adviser;

(ii) the chairs of any convention, or ad hoc, committee;

(iii) the Chief Electoral Officer and the Credentials Committee for the conventions of the Party;

(iv) in consultation with the Convention Co-Chairs, the Convention Treasurer;

(v) the General Legal Counsel (who must be a lawyer qualified to practise law in Alberta);

(vi) the Party Registrar of Bylaws;

(ix) representatives of the Party to the committees of the Liberal Party of Canada, and in doing so, the Party Executive must attempt to correct any imbalance in the representation of men and women among the appointments of the Party to those standing committees;

(x) the co–chairs and delegation secretary for the Alberta delegation at each national convention;

(h) select

(i) 15 of members of the Party Executive as delegates to each national convention;

(ii) ten delegates, five of whom must be men and five of whom must be women, as additional delegates to each national convention;

(i) consult with the Permanent Appeals Committee of the Liberal Party of Canada on the appointment of additional persons to conduct adjudications arising from candidate selection, leadership selection or delegate selection to any national convention and whenever consulted, the Party Executive must assert that only members of the Appeals Board may be so appointed;

(j) at its first meeting in each year, establish the largest amount that may be paid out of the petty cash account maintained by the Vice President, Finance and the aggregate limit for cheques in respect of petty expenses during any on any one month;

(k) establish the date and place of the next biennial general convention within 18 months of the conclusion of the last biennial general convention of the Party. (2013-11-17)

 

(2) It is also the responsibility of the Party Executive to –

(a) ensure that there is an active EDA in each electoral district and that each EDA operates in accordance with this Constitution;

(b) call a general meeting of an EDA to select delegates or a candidate if that EDA has failed to do so;

(c) call a meeting of an EDA Executive to conduct the business of that EDA, if the EDA Executive has failed to do so;

(d) call a general meeting of an EDA to dismiss that EDA Executive and elect a new EDA Executive, if that EDA Executive fails to perform its duties in accordance with this Constitution and the Bylaws of the Party or the bylaws of the EDA; and

(e) whenever redistribution of electoral districts affects the boundaries of those districts, call a general meeting in each new electoral district to establish a new EDA and elect an EDA Executive. (2013-11-17)

 

(3) The Party Executive may –

(a) reduce any time qualification established in this Constitution or the Bylaws during which a person must have been a member of the Party in good standing;

(b) reduce the amount of notice required under this Constitution for any general meeting of an EDA (including candidate selection meetings and delegate selection meetings) or for any delegate selection meeting of a Commission;

(c) extend the time before which an EDA or a Commission must hold one of its general meetings (including a delegate selection meeting). (2013-11-17)

 

4.5   (1) By November 1 in each year, each member of the Party Executive is responsible to submit a preliminary budget for their office to the Vice President, Finance.

(2) Each member of the Party Executive is responsible to attend each meeting of the Governing Council and to make an oral report if so requested.

(3) Each Table Officer is responsible to deliver a written report to the biennial general convention of the Party. (2013-11-17)

 

4.6   (1) The Party Executive must meet at least nine times each calendar year.

(2) The Party Executive may meet in person or by electronic means, but if they meet by electronic means, each member must be able to hear, and be heard by, each other member.

(3) A meeting of the Party Executive may be called on 72 hours’ notice by –

(a) the Party President; or

(b) any four members of the Party Executive.

(4) A majority of the voting members of the Party Executive must be present before a meeting of the Executive can be called to order, or for it to continue.

(5) A resolution approved in writing by all the voting members of the Party Executive will be as valid and effective as if it had been passed at a properly convened meeting of the Party Executive. (2013-11-17)

 

Powers and Responsibilities

4.7   The Officers shall have the following powers and responsibilities in addition to those set forth elsewhere in this Constitution:

(a)    The role of the President shall include, but not be limited to:

(i)      being the chief executive officer of the Party;

(ii)    preparing the agenda  for  meetings  of the  Executive  Committee  and Governing Council;

(iii)   presiding at meetings of the Party, the Governing Council, and Executive Committee;

(iv)  being an ex officio member of all committees and be given due notice of the meetings of such committees; and

(v)    in the event of a tie, have a casting vote at any Governing Council or Executive Committee meeting. (2013-11-17)

(b)   The role of the Vice-President shall include, but not be limited to:

(i)      assisting the President when requested to do so by the President;

(ii)    performing all the duties and powers of the President during absence or inability of the President to act;

(iii)   performing such other duties as are assigned by the President, Governing Council or Executive Committee. (2013-11-17)

(c)    The Vice-President, Policy shall:

(i)      Chair the Standing Committee on Policy and Research;

(ii)    Encourage, facilitate and coordinate policy development in each EDA;

(iii)   Report policy resolutions to the Party Executive before the biennial policy conference of the Party;

(iv)  send a copy of each policy resolution to all members of the Governing Council and to every registered delegate at least 21 days before the convention at which the resolution is to be considered;

(v)    record the results of all policy workshops, plenary sessions at the biennial policy conference of the Party, and special policy conferences; and

(vi)  advise all EDAs of every policy motion approved at convention within 55 days of the date of the convention. (2013-11-17)

(d)   The Secretary shall ensure:

(i)      the maintenance of all non-financial records of the Party;

(ii)    the recording and preparation of minutes of all meetings of the Party, the Governing Council and Executive Committee;

(iii)   that official minutes are made available to all members of the Governing Council, which minutes will be considered official only if they are approved by the Party, the Governing Council, or the Executive Committee, as the case may be, and signed by the Secretary; and

(iv)  that proper notice of all General, Special General, Governing Council, and Executive Committee meetings and Regional Conferences are sent in accordance with this Constitution.

(e)   The Treasurer shall:

(i)      be the custodian of the financial records of the Party;

(ii)    oversee the preparation of the annual budget of the Party;

(iii)   receive and account for all monies belonging to the Party;

(iv)  under the direction of the Executive Committee, pay all debts properly incurred by the Party; and

(v)    submit a reviewed financial statement including the assets and liabilities of the Party for the preceding fiscal year to the Executive Committee by the 30th day of April in any calendar year; and

(vi)  submit a past budget and reviewed financial statement at a Biennial General Meeting of the Party.

(f)     The role of Vice President, Communications shall, include but not be limited to:

(i)      preparing and distributing paper and digital communication to the membership, as determined by the executive;

(ii)    assembling, and distribute as required, all Table Officer and committee reports before the biennial general convention of the Party; and

(iii)   chairing the Party Communications Committee, if any. (2013-11-17)

(g)    The role of Vice President, Membership shall include, but not be limited to:

(i)      keeping a register of all members of the Party;

(ii)    keeping a register of all EDA Executives;

(iii)   requiring current membership lists from the Commissions;

(iv)  with the Party Membership Committee, conducting drives for new members and for membership renewals; and

(v)    chairing the Party Membership Committee, if any. (2013-11-17)

(h)   The role of Vice President, Finance shall include, but not be limited to:

(i)      encouraging and organize Party and EDA fundraising activities; and

(ii)    chairing the Party Finance and Fundraising Committee. (2013-11-17)

 

Additional Duties

4.8   The Governing Council may prescribe additional duties for the Officers and other officials of the Party.

ARTICLE 5 – GOVERNING COUNCIL

Powers

5.1   Subject to a direction given at a General Meeting, the affairs and business of the Party shall be managed and controlled by the Governing Council who may exercise all such powers as may be exercised or done by the Party which are not required to be done at a General Meeting, and in particular, shall set policy, and provide general direction and advice to the Executive Committee.

 

Sharing of Revenues

5.2   Before March 31 of each year, as they deem appropriate, the Executive Committee shall submit a proposal for the sharing of revenues between the Party and the Electoral District Associations to the Governing Council for approval.

 

Amendments to National Constitution

5.3   The Governing Council may propose amendments to the Constitution of the Liberal Party of Canada, and any such amendments shall be submitted to the Liberal Party of Canada.

 

Voting Members

5.4   The voting members of the Governing Council shall consist of:

(a)    the Executive Committee;

(b)   the President of each Electoral District Association or a proxy appointed in writing by that President, which proxy shall be a member or an associate member of the Electoral District Association;

(c)    the Chair of each of the Standing Committees;

(d)   the Chief Financial Agent of the Federal Liberal Agency for Alberta.

 

No Proxies

5.5   Except as provided in paragraphs 5.4(b) and 6.3(c), no proxies are permitted.

 

Non-voting members

5.6   The Governing Council may appoint such non-voting members as may seem appropriate.

 

Written Report

5.7   Any member of the Governing Council may file a written report which shall be included in the minutes.

 

Meetings

5.8   The Governing Council shall meet at least twice per calendar year and shall, unless the Governing Council otherwise decides, hold its meetings at Calgary, Edmonton, or Red Deer.

 

Call of Meeting

5.9   Meetings of the Governing Council shall be called upon the direction of the President or upon written request from a majority of the voting members of the Governing Council.

 

Notice

5.10                        Notice of the time and place of a meeting of the Governing Council shall be given by sending it to Governing Council members at least 14 days prior to the date of the meeting.

 

Quorum

5.11                        A quorum of a meeting of the Governing Council shall be one-third of its voting members, at least two of whom shall be Officers and 6 shall be Electoral District Association Presidents.

ARTICLE 6 – EXECUTIVE COMMITTEE

 

Powers

6.1   The Executive Committee shall, subject to the directions of a General Meeting and the Governing Council, have charge of the administration of the affairs of the Party, and shall authorize any actions necessary for the administration of the affairs of the Party.

 

Amendments to National Convention

6.2   The Executive Committee may propose amendments to the Constitution of the Liberal Party of Canada, and any such amendments shall be submitted to the Liberal Party of Canada.

 

Members

6.3   The Executive Committee shall consist of the:

(a)    Officers of the Party;

(b)   Regional Chairs; and

(c)    Presidents  of  the  Commissions,  or  a  proxy  appointed  in  writing  by  the President, which proxy shall be a member of that Commission;

 

Quorum

6.4   A quorum of the Executive Committee shall be eight of its members.

ARTICLE 7 – COMMITTEES

 

Standing Committees

7.1   The following shall be the Standing Committees of the Party, namely:

(a)    Policy Development: shall organize policy initiatives under the leadership of the Vice-President Policy including a policy development process that ensures LPCA polices advance to the LPC and shall carry out other duties as established by the Executive Committee or Governing Council;

(b)   Communication: shall implement a communications strategy and shall carry out other duties as established by the Executive Committee or Governing Council;

(c)    Membership Recruitment: shall establish attainable annual goals to increase membership, develop and disseminate strategies and practices to achieve these goals and shall carry out other duties as established by the Executive Committee or Governing Council;

(d)   Finance and Fundraising: shall support the Treasurer with the financial management of the LPCA, assist in fundraising and shall carry out other duties as established by the Executive Committee or Governing Council;

(e)   Election Readiness and Electoral District Support: shall  assist  Electoral Districts Associations and Candidates with Elections Canada requirements, provide on-going Election Readiness support and carry out other duties as established by the Executive Committee or Governing Council ; and

(f)     Constitution and Legal Affairs: shall ensure that the constitutions and bylaws of the LPCA and the Electoral District Associations conform to the LPC Constitution and current electoral legislation, assist in matters of interpretation, prepare and review amendments to the LPCA Constitution and bylaws, prepare by-laws and carry out other duties as established by the Executive Committee and Governing Council.

 

Appointment of Chairs

7.2   The Governing Council shall elect the chairs of the standing committees on Election Readiness and Electoral District Support and Constitution and Legal Affairs. (2013-11-17)

 

Removal of Chairs

7.3   The Chair of a Standing Committee may be removed from office by a Special Resolution of the Governing Council.

 

Strategic Plans

7.4   The Committees of Policy Development, Finance and Fundraising, Membership Recruitment, Electoral District Compliance, and Election Readiness and Electoral District Organization shall on an annual basis develop and submit a strategic plan to the Governing Council.

 

Members of Committee

7.5   The Chair of a Standing Committee may from time to time appoint one or more members as a member of that committee.

 

Reports

7.6   The Chair of each Standing Committee shall submit a report in writing to the General Meeting, and to the Governing Council as required.

 

Ad hoc Committees

7.7   The Executive Committee may constitute such other committees as may be required from time to time, and provide for the appointment of a chair and members of such committee.

 

Additional Standing Committees may be established by Special Resolution

7.8   Committees established under this procedure will dissolve after one (1) calendar year unless reconfirmed by Special Resolution of the Governing Council.

7.9   Acceptable reasons that a Standing Committee may be reconfirmed by demonstrating that it is doing any of the following, which include, but are not limited to:

(a)    On-going research;

(b)   Policy development;

(c)    Membership of more than five (5) members of the LPC-A; or

(d)   Community Outreach. (2013-11-17)

 

Quorum

7.10                        A quorum of a Committee is a majority of its members.

ARTICLE 8 – GENERAL MEETINGS

Annual General Meeting

8.1   The Governing Council shall fix a time and a place for the holding of a Biennial General Meeting of the Party not later than 27 months after the last preceding Biennial General Meeting.

 

Special General Meeting

8.2   The Governing Council may at any time call a Special General Meeting or Policy Conference of the Party at a time and place to be fixed by the Governing Council.

 

Notice of Meeting

8.3   Notice of the time and place of a General Meeting shall be sent to each member not less than 60 days before the date of the meeting.

 

Financial Report

8.4   The Treasurer shall present to each General Meeting:

(a)    all available reviewed financial statements for the years ending since the last General Meeting;

(b)   a current financial report; and

(c)    if the Governing Council so directs, an audited Financial Statement for any of the years ending since the last General Meeting.

 

Election of Officers

8.5   The Officers shall be elected by secret preferential ballot. Until a candidate for an Office receives a majority of the votes cast, the candidate receiving the least number of votes shall have that candidate’s votes reallocated to the next preference shown on the ballot provided that should two or more candidates be tied with the least number of votes, both candidates shall have the votes cast for them reallocated. The person obtaining a majority of votes shall be declared the winner. In the event of a tie the Returning Officer shall cast the deciding vote.

 

Election of Regional Chairs

8.6   The Regional Chairs shall be elected by secret preferential ballot. Until a candidate for an Office receives a majority of the votes cast, the candidate receiving the least number of votes shall have that candidate’s votes reallocated to the next preference shown on the ballot provided that should two or more candidates be tied with the least number of votes, both candidates shall have the votes cast for them reallocated. The person obtaining a majority of votes shall be declared the winner. In the event of a tie the Returning Officer shall cast the deciding vote.

(a)    Each candidate for Regional Chair shall be a member in good standing of the Party and ordinarily a resident in their respective region.

(b)   Only delegates from Electoral Districts within a particular Region are eligible to cast votes for candidates seeking the position of Regional Chair in that particular region.

 

Delegates

8.7   The following shall be the delegates entitled to attend and vote at a General Meeting provided that all delegates shall be members of the Party in good standing at the close of registration at a General Meeting:

(a)    Liberal Privy Councillors from Alberta;

(b)   Liberal Senators from Alberta;

(c)    Liberal members of the House of Commons from Alberta;

(d)   Former Liberal members of the House of Commons from Alberta;

(e)   If there is no Liberal member of the House of Commons for a constituency association, the nominated candidate for the next election;

(f)     If there is no Liberal member of the House of Commons for a constituency association, and no nominated candidate for the next election, then the defeated candidate from the last election;

(g)    voting members of the Governing Council;

(h)   Twenty members selected in each Constituency Association of which five shall be reserved for youth;

(i)      Twenty members of each Commission; and

(j)     Two members of each Commission Club as provided for in 9.3 (f).

 

Non-Voting

8.8   Subject to article 8.12, any member may attend a General Meeting.

 

Quorum

8.9   A quorum at a plenary session of General Meeting is fifty voting delegates.

 

Order of Business

8.10                        Subject to any new business which may be approved by a General Meeting, the order of business at a General Meeting shall be as prescribed by the Governing Council.

 

Amendments to National Constitution

8.11                        A General Meeting may propose amendments to the Constitution of the Liberal Party of Canada, and any such amendments shall be submitted by the Secretary of the LPCA to the Liberal Party of Canada.

 

Rules and Fees

8.12                        The Governing Council may prescribe fees and make general bylaws and rules for the conduct of General Meetings which shall be consistent with this Constitution.

ARTICLE 9 – COMMISSIONS AND AFFILIATED ORGANIZATIONS

Existing Commissions   

9.1   The Alberta Aboriginal Liberal Commission, the Alberta Liberal Youth Commission, the Alberta Women’s Liberal Commission and the Senior Liberals Commission are Commissions of the Party. (2006.04.09)

 

Purpose of the Commissions

9.2   Each Commission is responsible to pursue actively the following purposes and activities:

(a)    to participate in public affairs by supporting members of the Party as candidates of the Party for election to the House of Commons;

(b)   to provide a forum for members of the Commission to have their say and influence the policies and platform of the Party and to encourage involvement in the policy development process of the Party;

(c)    to raise money to support the purposes and activities of the Commission.

9.3   Each Commission must have a constitution that is consistent with this Constitution and that:

(a)    incorporates the purposes set out in Subsection 34(2) and the principles set out in the Preamble and defines its purposes in a manner consistent with Section 2;

(b)   provides for the election of officers of the Commission at its biennial general meeting;

(c)    provides for an appeal procedure in respect of any action or decision of the Commission and any club of the Commission and any irregularities in connection with any meetings of the Commission or club of the Commission except where an appeal is within the jurisdiction of the Permanent Appeal Committee;

(d)   provides for the establishment and maintenance of proper financial records, minutes of meetings and correspondence;

(e)   provides for full financial disclosure in accordance with generally accepted accounting principles; and Commission Requirements

(f)     in the case of the Alberta Women’s Liberal Commission, the Alberta Aboriginal Commission, the Alberta Liberal Youth Commission and the Senior Liberals’ Commission, provides for the establishment of Commission clubs and requires that each club have a constitution that is consistent with this Constitution and the Constitution of its Commission and that:

(g)    incorporates the principles set out in the Preamble and defines its purposes in a manner consistent with Article 2.

(h)   provides that any member of the club has the right to receive newsletters, information, membership services, and notices of general meetings and other activities from the club; the right to attend, speak, and vote at a general meeting of the club and the right to be elected to any office in the association;

(i)      provides for the election of the chief executive officer of the club and the officer primarily responsible for policy of the club by a vote of all members of the club;

(j)     provides for an appeal procedure in respect of any action or decision of the club and any irregularities in connection with any meetings of the club except where an appeal is within the jurisdiction of the Permanent Appeal Committee;

(k)    provides for the establishment and maintenance of proper financial records, minutes of meetings and correspondence;

(l)      provides for full financial disclosure in accordance with generally accepted accounting principles.

 

Additional Commissions

9.4   Additional Commissions may be established in accordance with article 9.3 to provide for the equitable representation of other societal groups in the structure and operation of the Party and constituency associations.

 

Amendment of Constitution

9.5   Any group desiring to be recognised as a Commission, or the Executive Committee on its own initiative, shall submit a request to the Governing Council which shall consider the request. The request together with the recommendations of the Governing Council shall be submitted to the next General Meeting at which time the application may be approved and section 9.1 amended by an ordinary resolution. These Commissions shall have all the rights and privileges of a Commission under this Constitution except the Commission may be removed at a General Meeting by Special Resolution.

 

Affiliated groups, clubs,               etc.

9.6   Any group, club, or other organization desiring to be affiliated with the Party may submit a request to the Governing Council which may approve such application and provide for its non-voting representation on the Board, and for its representation on committees established by the Governing Council.

ARTICLE 10 – REGIONS AND REGIONAL CHAIRS

Regions

10.1                        There shall be 6 regions being:

(a)    Calgary being made up of the Electoral Districts wholly or partly within the boundaries of the City of Calgary;

(b)   Edmonton being made up of the Electoral Districts wholly or partly within the boundaries of the City of Edmonton; (2006.04.09)

(c)    Central Alberta being made up of the Electoral Districts of Crowfoot, Red Deer, and Wetaskiwin; (2006.04.09)

(d)   Northeast Alberta being made up of the Electoral Districts of Athabasca, Westlock-St.Paul, and Vegreville-Wainwright; (2006.04.09)

(e)   Northwest Alberta being made up of the Electoral Districts of Peace River, Wild Rose, and Yellowhead; (2006.04.09)

(f)     Southern Alberta being made up of the Electoral Districts of Lethbridge, Macleod, and Medicine Hat.

 

Amendment of Constitution on Redistribution

10.2                        In the event of a redistribution, the Governing Council shall provide for the equitable makeup of regions and may amend Article 10.1 by Special Resolution of the Governing Council so far as is possible in keeping with the geographical distribution set forth in Article 10.1.

10.3                        In the event of a vacancy in the office of a Regional Chair the Governing Council may appoint a person to hold such office until the next Biennial General Meeting of the Party.

 

Duties

10.4                        The Regional Chairs shall perform the following duties:

(a)    attend and chair consultative regular meetings of Electoral District Presidents, representatives of Commissions and other affiliates in order to discuss directives emanating from the Liberal Party of Canada, Governing Council and Committee meetings and to confer on matters of policy and organizational nature, in general;

(b)   coordinate with Electoral District Associations the periodic visits of Cabinet Minister, Senators, Members of Parliament and Liberal Party of Canada officials to the region; hold and chair regional meetings as often as the Regional Chair, or the majority of Constituency Presidents, deem advisable and necessary;

(c)    ensure that dates for social and fund raising functions and other events to be held by the various Electoral District Associations are set up in such manner that conflicts are minimized and that the region collectively enjoys the maximum benefit to be derived from such functions or events;

(d)   assist Electoral District Association Presidents in organizational and constitutional matters and also in the selection of candidates if their assistance is requested;

(e)   attend Executive Committee and Governing Council meetings;

(f)     be responsible, under the direction of the President and the Election Readiness and Electoral District Support Chair, for instituting and directing the inaugural meetings of new Electoral District Associations resulting from redistribution and for the holding of meetings to elect officers in all Electoral Districts affected by redistribution; and

(g)    such other duties as may be prescribed by the Governing Council.

ARTICLE 11 – ELECTORAL DISTRICT ASSOCIATIONS

 

Electoral District Associations   

11.1                        There shall be an Electoral District Association in each Electoral District for the election of members to the House of Commons.

 

Constitutions

11.2                        Upon the coming into force of any scheme  of redistribution, the affected Electoral District Associations shall have a constitution as set out in Schedule “A” to this Constitution as amended from time to time. (1999.11.07)

 

Adoption of Schedule A              

11.3                        Any Electoral District Association may by resolution of a majority of its members resolve to adopt the constitution set out in Schedule “A’1 to this Constitution as amended from time to time. (1999.11.07)

 

Disallowance by Governing Council

11.4                        The Governing Council may by Special Resolution declare invalid any provision of an Electoral District Association constitution which, in its opinion, is inconsistent with this Constitution after providing the Electoral District Association with notice of the proposed Special Resolution and an opportunity to make a full answer and defence.

 

Mandatory Provisions  

11.5                        Each Electoral District Association may amend its constitution in a manner not inconsistent with the provisions of the Constitution of the Liberal Party of Canada and this Constitution, and the Electoral District Association constitution shall:

(a)    Incorporate the purposes and principles as required by the Constitution of the Liberal Party of Canada, and define its purposes in a manner consistent with that constitution;

(b)   Provide for the holding of an Annual General Meeting for the election of officers in each such Electoral District Association provided that in the event no Annual General Meeting is called within 15 months of the last Annual General Meeting, the Executive Committee may call an Annual General Meeting at such time and place within the Electoral District as it may see fit upon receipt of the application of not less than 10 members of such Electoral District Association;

(c)    Provide for the election of a President and an officer primarily responsible for policy of the Electoral District Association by vote of all of its members;

(d)   Provide for an appeal procedure in respect of any action or decision of the Electoral District Association and any irregularities in connection with any meetings of the Electoral District  Association except where an appeal is within the jurisdiction of the Permanent Appeals Committee of the Liberal Party of Canada;

(e)   Provide for the establishment and maintenance of proper financial records, minutes of meetings, and correspondence;

(f)     Rules for the conduct of meetings of such association and for the election of delegates to a General Meeting including a requirement that notice of a General Meeting must be given to all members and associate members at least 14 days prior to the holding of a meeting.

(g)    Provide for the appointment of a financial agent and auditor for the purposes of the Canada Elections Act.

(h)   Provide for full financial disclosure in accordance with generally accepted accounting principles;

(i)      The filing with the Chief Electoral Officer of Canada, the Liberal Party of Canada, and the Party by the Electoral District Association of such financial returns as required by the Canada Elections Act.

(j)     A procedure for the amendment of such constitution, and to require that the Secretary of such Electoral District Association to file within 30 days of any change, a copy of such constitution as amended with the Liberal Party of Canada and the Party.

 

Powers of Governing Council on Redistribution

11.6                        After consultation with the affected Electoral District Associations, and subject to any agreement between the affected Electoral District Associations, the Governing Council shall have the authority to provide for the distribution of property between Electoral District Associations and for the continuance in office of the executive of the Electoral District Association upon the coming into force of a scheme of redistribution.

 

No Electoral District Association

11.7                        Where an Electoral District Association has not elected Officers or Directors, or in the event that an Electoral District Association is not operating, the Executive Committee may appoint such persons to carry on the affairs of the Electoral District Association.

 

Elections Canada Act Compliance

11.8                        Where an Electoral District Association fails to comply with the requirements of the Elections Canada Act the Executive Committee may deem the Electoral District Association non-operational for the purposes of Article 11.7.

ARTICLE 12 – BYLAWS, RULES AND REGULATIONS

 

 Rules, Regulations, and Bylaws               

12.1                        The Governing Council may make bylaws, rules and regulations for the conduct of the business and work of the Party not inconsistent with this Constitution including regulations providing for the conduct of business:

(a)    of the Governing Council or Executive Committee;

(b)   of  any  organ  of  the  Party  by  telephone,  email  or  other  means  of telecommunication.

 

Abridgment or enlargement of Time     

12.2                        In case of electoral urgency or other sufficient cause the Governing Council may either by Special Resolution abridge or enlarge a time period prescribed by this Constitution. An abridgment or enlargement may be made before or after the expiration of the time period.

 

Additional Rules

12.3                        Subject to the bylaws, rules and regulations made by the Governing Council, an Electoral District Association, committee, or other organ of the Party may make bylaws, rules and regulations for the conduct of its business not inconsistent with this Constitution.

 

Other cases

12.4                        In any cause not provided for, the most recent edition of Bourinot’s Rules of Order shall prevail.

ARTICLE 13 – APPEALS

 

Procedure

13.1                        Any member who claims to be aggrieved by a decision of a meeting of the Governing Council, Executive Committee, an Electoral District Association, Commission, or group recognized by the Party may appeal to the Executive Committee. All such appeals shall be in writing and shall state the grounds of appeal and must be delivered to the Chief Office of the Party within forty-eight hours of the time at which the member receives notice of the decision.

 

Adjudication

13.2                        The Executive Committee shall within 7 days appoint an Appeals Committee consisting of one or more members in good standing for the purpose of adjudicating on any appeal. No person who is or was a member of the body appealed from may be appointed to the Appeals Committee. The Appeals Committee, shall, after affording the parties an opportunity to be heard, rule on the appeal and communicate the results to the Executive Committee, the appellant, and the presiding officer of the organization. The ruling shall be final and binding upon all parties.

ARTICLE 14 – AMENDMENTS

 

Amendment

14.1                        This Constitution may be amended by a Special Resolution.

 

Propose Amendments

14.2                        Amendments may only be proposed by:

(a)    the Chair of the Constitution and Legal Affairs Committee; or

(b)   a minimum of five members of the Party in good standing.

14.3                        Proposed amendments are to be submitted to the Chair of the Constitution and Legal Affairs Committee a minimum of 45 days prior to the General Meeting. Proposed amendments submitted to the Chair after that date but no later than 48 hours prior to the General Meeting, will be considered as Special Resolution in accordance with Article 1.1 (l) (ii).

 

Effective Date

14.4                        All amendments shall be effective immediately following the close of the General Meeting at which such amendments were passed unless the amendment provides otherwise.

 

Other Amendments

14.5                        In addition, this Constitution may be amended as provided in Articles 9.5 and 10.2 without a Special Resolution.

 

Typographical and Spelling Errors

14.6                        The Chair of the Standing Committee on Constitution and Legal Affairs may amend this Constitution to correct typographical and spelling errors, and any such amendments come into force on the approval by Special Resolution of the Governing Council.

 

Filing with National Office

14.7                        A copy of the amended Constitution shall be filed by the Secretary with the National Office of the Liberal Party of Canada as soon as practical following such amendment.

 

Posted on the Party Website    

14.8                        A copy of the amended Constitution shall be posted on the public website of the Party.

 

 

 


SCHEDULE “A” – CONSTITUTION OF ELECTORAL DISTRICT ASSOCIATION

Generic Electoral District Constitution of the Liberal Party of Canada in Alberta

Preamble

The Association is committed to the view that the dignity of each individual person is the cardinal principle of democratic society and the primary purpose of all political organization and activity in such a society.

 

The Association is dedicated to the principles that have historically sustained the Liberal Party of Canada: individual freedom, responsibility and human dignity in the framework of a just society, and political freedom in the framework of meaningful participation by all persons.

 

The Association is bound by the Constitution of Canada, including the Canadian Charter of Rights and Freedoms, and the Liberal Party of Canada Constitution and is committed to the pursuit of equality of opportunity for all persons, to the enhancement of our unique and diverse cultural community, to the recognition that English and French are official languages of Canada, and to the preservation of the Canadian identity in a global society.

 

In accordance with this philosophy, the Association subscribes to the fundamental rights and freedoms of persons under the rule of law and commits itself to the protection of these essential values and their constant adaption to the changing needs of modern Canadian and Albertan societies.

 

The Association recognizes that human dignity in a democratic system requires that all citizens have access to full information concerning that policies and leadership of the Party; the opportunity to participate in open and public assessment of such means, and such modification of policies and leadership as they deem desirable to promote the political, economic, social, cultural and general well-being of Canadians.

 

To realize this objective, the Association in Alberta strives to provide a flexible and democratic structure whereby all Albertans can obtain such information, participate in such assessment and work for such reform through open communication, free dialogue and participatory action both electoral and non-electoral.

 

The Association is committed to the principle that fairness and equity will apply in all matters within the Party and with other political parties; to respect the dignity and worth of all people; to the free exchange of ideas among party members and among Canadians; to the full and equitable participation of all members; to respect the laws of Alberta and of Canada; and to fairness in electoral competition.

 

This Constitution sets forth the institutions, systems and procedures by which the Association, in cooperation with the Liberal Party of Canada and the Liberal Party of Canada in Alberta, works to implement ideas on behalf of its members.

ARTICLE 1 – DEFINITIONS

 

Definitions

1.1   In this Constitution:

(a)     “Association” means the     Federal Liberal Association;

(b)    “Capital Fund” means the fund established under Article 3.6;

(c)     “Executive” means the Officers, Directors, and Standing Committee Chairs of the Association;

(d)    “Special Resolution” means a resolution of two-thirds of the members of the Association present at a General Meeting of the Association.

(e)   “Notice” to be provided to a member, delegate or associate member shall:

(i)      be sent by

(A)   Pre-paid ordinary mail,

(B)   by facsimile, or

(C)   e-mail or other form of addressable electronic communication;

(ii)    be sent to the latest address, facsimile number, or electronic address for such member or delegate as shown in the records of the EDA; and

(iii)   be deemed to have been provided

(A)   with respect to prepaid regular mail on the day such notice was postmarked, and

(B)   with respect to a notice sent by facsimile or E-mail or other form of electronic  communication  on  the day it  was  electronically dispatched.

(f)     “Associate   Member”   means   associate   member   of   the   Electoral   District Association as defined in the Constitution of the Liberal Party of Canada.

 

Multiple Offices

1.2   Any member or associate member may hold any number of offices of the Association.

 

Conflicts

1.3   In the event of a conflict between this Constitution and the Constitution of the Liberal Party of Canada or the Liberal Party of Canada in Alberta, the Constitution of the Liberal Party of Canada or the Liberal Party of Canada in Alberta shall prevail.

 

Interpretation of Constitution

1.4   This Constitution shall be interpreted in a large and liberal manner having regard to the purposes of the Association.

ARTICLE 2 –   NAME AND OBJECTS

Name

2.1   The name of the Association shall be the              Federal Liberal Association.

 

Objects

2.2   The objects of the Association shall be:

(a)    to enunciate and promote principles and policies of the Liberal Party of Canada and the Liberal Party of Canada in Alberta;

(b)   to recognize the full membership and participation in its ranks of men, women and youth and to ensure the principle of equality between men and women in the structure and operations of the Association;

(c)    to participate in the public affairs of Canada by endorsing members of the Party as candidates for election to the House of Commons and supporting their election;

(d)   to promote membership in the Association;

(e)   to raise money in support of the fundamental purposes of the Party;

(f)     to provide a forum for members to have their say and influence the policies and platform of the Party;

(g)    to ensure equitable representation of aboriginal peoples at all levels of the party;

(h)   to seek to achieve a common ground of understanding among the people of different provinces and territories of Canada;

(i)      to establish, maintain and carry on an effective organization in the Electoral District; and

(j)     to arrange and conduct such general and other meetings and other activities as the Association may from time to time deem necessary or appropriate.

ARTICLE 3 –   FINANCIAL MATTERS

 

Fiscal Year

3.1   The fiscal year of the Association shall be the calendar year.

 

Banking

3.2   Funds of the Association shall be deposited in the account(s) of the Association established with a chartered bank, trust company, credit union or other depository approved by the Liberal Party of Canada in Alberta as determined from time to time by the Executive.

 

Cheques

3.3   All cheques or sums withdrawn from the accounts of the Association shall be signed by at least two (2) Table Officers of the Association who have been duly authorized to sign on behalf of the Association.

 

Financial Agent

3.4   The Association shall in writing appoint a financial agent of the Association for the purposes of the Canada Elections Act.

 

Auditor

3.5   The Association shall in writing appoint an auditor for the purposes of the Canada Elections Act

 

Records

3.6   The  Association  shall  establish  and  maintain  proper  financial  records,  minutes  of meetings and correspondence.

 

Annual Financial Statements

3.7   The Association shall annually cause to be prepared financial statements, returns and other documents as required by the Canada Elections Act and shall provide to the Liberal Party of Canada and the Liberal Party of Canada in Alberta, a copy of such financial statements, returns and documents.

 

Capital Fund

3.8   The Executive may establish a Capital Fund to build a reserve of money for the Association. The Capital Fund shall be held separate from any other accounts the Association may establish for operations and Election Readiness. Subject to Article 3.7, the Capital Fund is to be held in trust in perpetuity, and only the interest from this account shall be made available for the operation of the Association.

 

Termination of Capital Fund

3.9   The Association may by Special Resolution terminate the Capital Fund.

ARTICLE 4 –   MEMBERSHIP

 

 

Membership and Associate Membership

4.1   Membership in the Association shall consist of all members of the Liberal Party of Canada in Alberta who ordinarily reside in the Electoral District provided that a student attending a recognized educational institution in the Province of Alberta may elect to have a membership in either the Electoral District Association in which the student resides while attending school, or in the Electoral District Association in which the member ordinarily resides when not attending school; and associate members.

 

Membership in one EDA

4.2   No member may be a member of more than one Electoral District Association and an associate member of more than one Electoral District Association.

 

Honourary Members

4.3   Honourary non-voting membership in the Association may also be granted from time to time by the Executive of the Association to such non-voting members as are not included in the foregoing.

ARTICLE 5 –   EXECUTIVE

Officers

5.1   The Officers of the Association shall consist of the:

(a)    President;

(b)   Vice-President;

(c)    Vice-President, Policy;

(d)   Secretary;

(e)   Treasurer; and

(f)     Such other officers as may be elected at an Annual General Meeting.

 

Standing Committees

5.2   There shall be 6 Standing Committees, namely:

(a)    Election Readiness and Organization;

(b)   Communications;

(c)    Membership Recruitment;

(d)   Policy Development;

(e)   Constitution and Legal Affairs; and

(f)     Finance and Fundraising

the Chairs of which Standing Committees (other than the Standing Committee on Policy Development which shall be chaired by the Vice-President, Policy) shall be appointed by the Officers of the Association from among the members, directors and officers of the Association.

 

Executive Committee

5.3   The Officers, the Immediate Past President of the Association, the Chairs of the Standing Committees, together with the Liberal Member of Parliament for the Electoral District, or if there is no member, the Candidate nominated by the Association for the next federal election, shall constitute the Executive Committee.

 

Honorary Members

5.4   All members of the Executive of the Liberal Party of Canada and the Liberal Party of Canada in Alberta shall be honorary non-voting members of the Executive Committee of the Association.

Directors

5.5   Up to 25 Directors may be elected at the Annual General Meeting of the Association. The number of Directors to be elected shall be determined at the Annual General Meeting.

 

Governing Council

5.6   The Executive Committee and the Directors shall constitute the Board of Directors.

 

Ex-Officio Members

5.7   The Presidents of each Provincial Liberal Association, each recognized Liberal Youth, Women’s or Seniors club within the Electoral District, shall be ex-officio non-voting members of the Board of Directors.

 

Additional Committees

5.8   The Executive Committee may appoint such ad hoc committees as required from time to time.

 

Continuance in Office

5.9   Each Officer, Director, and Chair of a Standing Committee continues in office until a successor is elected or appointed in accordance with this Constitution.

 

Removal

5.10                        Each Officer, Director, and Chair of a Standing Committee may be removed for cause by a 2/3 majority of the Board of Directors.

 

Vacancy

5.11                        The Board of Directors may fill any vacancy, including a vacancy arising from the failure to elect a full slate of Directors, among the Directors by election or appointment, and shall fill any vacancy among the Officers by election or appointment. (2006.04.09)

 

Bylaws, Rules and Regulations 

5.12                        The Board of Directors may make such bylaws, rules, regulations and given such other directions for conduct of the activities of the Association not inconsistent with this Constitution.

ARTICLE 6 –   DUTIES OF EXECUTIVE

 

President

6.1   The President, or in the President’s absence, the Vice-President, shall preside at all meetings of the Association and it’s Executive, and shall be the representative of the Association to the Liberal Party of Canada. In the absence of both the President and the Vice-President at a meeting, the members present shall elect their presiding officer. The President shall be the Chief Executive Officer of the Association and shall ensure that the Association complies with the provisions of the Canada Elections Act.

 

Secretary

6.2   The Secretary shall ensure that accurate records are maintained for all meetings, correspondence, and membership of the Association; and shall issue notices of meetings.

 

Treasurer

6.3   The Treasurer shall be the Chief Financial Officer of the Association and shall receive, keep, and account for all monies and, under the direction of the Executive Committee, pay all debts properly incurred by the Association. The Treasurer shall submit financial reports to each Annual Meeting and as requested by the Executive Committee. The Treasurer shall ensure that all required financial filings under the Canada Elections Act shall be made.

 

Executive Committee

6.4   The Executive Committee shall have charge of the administration of the affairs of the Association, subject to direction received from the Board of Directors at Executive Meetings, and subject to direction received from the membership at any Annual General Meeting.

 

Election Readiness

6.5   The Election Readiness and Organization Committee shall organize and initiate an election readiness plan and shall advise and seek the assistance of the Directors in the implementation of any Election Readiness plan.

 

Communication Chair   

6.6   The Communications Committee shall implement a communications strategy and shall carry out other duties as established by the Executive Committee. (2006.04.09)

 

Policy

6.7   The Policy Development Committee shall organize and initiate policy initiatives under the leadership of the Vice-President, Policy and shall carry out other duties as established by the Executive Committee.

 

Constitution and Legal Affairs

6.8   The Constitution and Legal Affairs committee shall carry out such duties as established by the Executive Committee.

 

Finance and Fundraising

6.9   The Finance and Fundraising Committee shall raise funds for the Association and for Election Readiness and shall carry out other duties as established by the Executive Committee.

 

Membership

6.10                        The Membership Committee shall establish attainable annual goals to increase membership, develop and disseminate strategies and practices to achieve these goals and shall carry out other duties as established by the Executive Committee or Board of Directors.

 

Appointment of Committee Members 

6.11                        The Chairs of the Standing Committees may appoint members of the Association to assist them in their duties and serve on their committees from time to time.

 

Directors

6.12                        The Directors shall organize and communicate with the membership in the Electoral District and assist in the election of a Liberal candidate. (2006.04.09)

 

LPC and LPCA

6.13                        The Executive will act under the direction of the Liberal Party of Canada and the Liberal Party of Canada in Alberta, as required.

 

Minimum Number of Meetings               

6.14                        The Board of Directors shall meet at least four times per calendar year. Meetings shall be called by the Secretary, at the request of the President, or upon written request from a majority of the members of the Governing Council.

 

Board of Directors Quorum

6.15                        A quorum of the Board of Directors shall be one-third of its voting members, at least 2 of which must be Officers of the Association.

ARTICLE 7 –   MEETINGS

 

AGM

7.1   There shall be an Annual General Meeting of the Association in each calendar year at such date and place as the Executive shall determine provided however, that in the event no Annual General Meeting is called within 15 months from the date of the last Annual General Meeting, the Executive Committee of the Liberal Party of Canada in Alberta shall have authority to call such a meeting at such time and place within the Electoral District as it may see fit on receipt of the application of not less than ten per cent of members of the Association. (2006.04.09)

 

General Meeting

7.2   In addition to Annual General Meetings the Executive may hold such other General Meetings as they may consider appropriate.

 

Notice of Meeting

7.3   Notice of an Annual General Meeting or a General Meeting shall be given to all members and associate members of the Association at least Fourteen (14) days prior to the date of the holding of such meeting. Such Notice shall specify, in general, the items to be considered by the Meeting. (2006.04.09)

 

Reports               

7.4   Each annual General Meeting of the association shall receive and consider reports presented by the Officers, shall approve the Financial Statements provided by the Treasurer, and shall cause to be held an election of Officers and Directors and transact such other business as may properly come before the meeting.

 

Quorum

7.5   A quorum for the annual General Meeting or General Meeting shall be the lesser of twelve (12) members in good standing or a majority of the membership of the Association.

 

Voting

7.6   The only persons eligible to vote at the Meeting shall be members of the Association who are members at least Fourteen (14) days prior to the opening of the Meeting.

 

Idem

7.7   All voting shall be by show of hands, the result of which shall be determined by the Chair. Any member shall be entitled to challenge the determination of the Chair and demand the matter be re-voted by secret ballot. The Secretary, or in his or her absence, such person as the Executive shall appoint, shall act as the Returning Officer to supervise such secret ballot. In the event of a tie vote on any matter coming before the meeting, the chair shall have a casting vote.

 

Procedure

7.8   Procedure at meetings unless otherwise specified shall be in accordance with Bourinot’s Rules of Order. If any question of practice or procedure arises during the course of the meeting, the Chair shall make a decision on the point raised. A member may appeal the chair’s decision to the meeting, in which case, the questions shall be put to the meeting for a vote after debate, and the result of the vote shall be final and binding, subject to an appeal as provided by the Constitution of the Liberal Party of Canada in Alberta.

 

Elections

7.9

(1)    The term “elective members” or “elective offices” as used in this Article shall include:

(a)    the Officers of the Association as defined in Article 5.1; and

(b)   the Directors of the Association as defined in Article 5.5.

(2)    The Executive Committee at least one month prior to the holding of the Annual General Meeting shall appoint a chair of a Nominations Committee who shall identify candidates suitable and willing to fill each of the elective offices.

(3)    Every Candidate for elective office shall be a member of the Association.

 

Procedure for Election 

7.10                        Elections shall be conducted as follows:

(a)    The chair of the Nominations Committee shall present the entire slate  of Candidates for elective officer, who shall be deemed to be moved, seconded and have provided their written consent to stand for election;

(b)   The election of each Officer shall be conducted separately, in priority to the election of Directors, and in the following order:

(i)      President;

(ii)    Vice-President;

(iii)   Vice-President, Policy;

(iv)  Secretary;

(v)    Treasurer.

(c)    With respect to each officer, there shall be a call for additional nominations from the floor for the office to be filled. Each additional nominee must be present, or have provided their written consent to stand for election.

(d)   In the event of a further nomination or nominations, an election will be held with respect to that office prior to proceeding to the election of the next Officer. In the absence of further nominations, the Officer shall be acclaimed.

(e)   A motion may then be made to reduce the number of Directors from the maximum prescribed by this Constitution. If no motion is made, the number of Directors to be elected shall be the maximum number.

(f)     The election of Directors shall follow and shall be conducted by way of a single secret ballot vote. If the sum of Directors presented on the slate plus additional nominations from the floor is equal to or less than the number of Directors determined to be elected pursuant to Article 5.5, the Directors shall be acclaimed.

 

Procedure for election of delegates

7.11                        Procedures for the election of delegates to general meetings or conventions called by the Liberal Party in Canada or the Liberal Party of Canada in Alberta shall be in accordance with rules and regulations as may be prescribed for such general meetings or conventions.

ARTICLE 8 –   SELECTION OF CANDIDATES

 

Procedure for Election of Candidates

8.1   The Association shall select candidates in accordance with the rules and regulations made by or prescribed by the Liberal Party of Canada and the Liberal Party of Canada in Alberta.

ARTICLE 9 –   APPEALS

Appeals              

9.1    Any person who feels aggrieved by any decision of the Executive, the Officers, or the Electoral District Association shall be entitled to appeal such decision by filing with the Chief Office of the Liberal Party of Canada in Alberta within forty-eight (48) hours of becoming aware of such decision, a Notice of appeal. The provisions of the Constitution of the Liberal Party of Canada in Alberta shall apply to the appeal.

 

Appeal to Permanent Appeals Committee

9.2   This Article does not apply where the person aggrieved has the right of appeal to the Permanent Appeals Committee of the Liberal Party of Canada.

ARTICLE 10 – AMENDMENT

 

Amendment

10.1                        This Constitution may be repealed, replaced or amended by a Special Resolution at a General Meeting duly called and to which notice has been provided of the proposed repeal, replacement or amendment and shall stipulate a date at which such repeal, replacement or amendment shall be effective.

 

Disallowance by Executive Board

10.2                        The Governing Council of the Liberal Party of Canada in Alberta may by Special Resolution declare invalid any provision of an Electoral District constitution which, in its opinion, is inconsistent with this Constitution or the rules of natural justice or fair play.

 

Copies of Amendment

10.3                        Copies of this Constitution and any repeal, replacement or amendment thereof certified by the President shall within Thirty (30) days of their effective date be filed with the National Office of the Liberal Party of Canada and the Chief Office of the Liberal Party of Canada in Alberta.

 

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